We strongly advise all WIP pain congress participants to reserve their hotel accommodation as soon as possible. Kenes International will not be able to guarantee rooms after February 13, 2009
Each WIP 2009 pain conference participant will receive an individual confirmation, indicating the name and address of their hotel. The booking will be final upon receipt of the corresponding deposit.
If your hotel reservation is made by a sponsoring company, the participant will receive the corresponding hotel confirmation directly from the sponsoring company.
For block bookings (10 rooms and more) companies are requested to send their request by fax or e-mail to Kenes International at: firstname.lastname@example.org. Different payment and cancellation policies will apply.
Full pre-payment for accommodation provided by Kenes International is payable (less deposit) before your arrival to New York.
Kenes International accepts Travellers’ cheques and Euro cheques, Visa, MasterCard, Diners Club, American Express credit cards.
Postal orders will NOT be accepted.
Please note that 3 weeks prior your arrival to New York, your credit card will be automatically charged for the balance of your hotel accommodation. Participants who paid their deposit with a bank transfer or cheque are required to send the balance of outstanding accommodation charges to Kenes International 21 days before arrival. Full pre-payment is required for all hotel accommodation.
The above does not apply to the Paramount hotel, the NY Helmsley Doubletree Metropolitan and the Radisson Lexington hotels.
CANCELLATION OF ACCOMMODATION
Cancellations or changes must be received in writing to Kenes International
(by fax or e-mail).
Until 60 days before the congress: full refund less handling charge of USD 25.
Cancellations received 60-21 days prior to arrival: 1 night cancellation charge.
Cancellation received from February 20, 2009 – No refund
In the event of non-arrival, the hotel will automatically release the reservation, and full payment will be non-refundable.
If you arrive later or leave earlier than on the dates indicated on your reservation form, the total accommodation amount will be charged and no refunds will be made.
Important note: For the Paramount hotel,NY Helmsley hotel, Doubletree Metropolitan and the Radisson Lexington hotels the above cancellation policy does not apply. For this hotels there will be no refund after booking has been made.