Hotel Accomodation

We strongly advise all participants to reserve their hotel accommodation as soon as possible.
Kenes International will not be able to guarantee rooms after August 21st, 2012.

Hotel reservations will be confirmed only after receiving a deposit of one night’s room charge payable by credit card or bank transfer within 10 working days from the day of booking.

Each participant will receive an individual confirmation, indicating the name and address of the hotel. The booking will only be final upon receipt of the corresponding full payment.
For hotel reservation made by a sponsoring company, the participant will receive the hotel confirmation from the sponsoring company directly.

PAYMENT

Please note that 3 weeks prior to the congress, your credit card will be automatically charged for the balance of your hotel accommodation. Participants who paid their deposit with a bank transfer are required to send the balance of outstanding accommodation charges to Kenes International 21 days before the congress.

Full prepayment is required for all hotel accommodations prior to arrival.

Hotel accommodation payment instructions:
Hotel accommodation charges must be paid only in Euro and can be paid by the following methods:  

• By credit card: MasterCard / Visa / American Express
  Your monthly credit card statement will indicate payment made to 'Kenes International'.
• By bank transfer: (in Euro only) 
  Please make drafts payable to: Kenes International (EAPS 2012 Accommodation)                                            Credit Suisse Bank Geneva Branch, Switzerland
  Clearing Number: 4835 
  Account Number: 693980-52-388
  IBAN: CH72 0483 5069 3980 5238 8  
  Swift code: CRESCHZZ80A                                                                                                                       

Important: All bank charges are the responsibility of the participant and must be paid at source in addition to the accommodation fees. 

If payment is made by a company or for more than one person, please make sure all names are indicated.

ACCOMMODATION CANCELLATION POLICY

Please do not contact the hotel directly.

Cancellation of room/nights received 15 days prior to arrival (Up to 20/9/2012) - full refund less € 35 handling fee
Cancellation of room/nights received 14-10 days prior to arrival (Up to 25/9/2012) - 1 night cancellation charge
Cancellation of room/nights received less than 10 days prior to arrival (From 26/9/2012) - no refund

Note: Different payment and cancellation policies will apply for group accommodation bookings of 10 or more rooms.

EARLY DEPARTURE FEE

GROUP BOOKINGS

Different payment and cancellation policy will apply

Birthright

Accommodation Department

1-3 rue de Chantepoulet, P.O. Box 1726
CH-1211 Geneva 1, Switzerland
Tel: +41 22 908 04 88, Fax: +41 22 906 91 40
E-mail: reg_eaps12@Kenes.com

IMPORTANT NOTES