Abstract Submission
Registration
Accommodation
Invitation Letters & Visa Applications
Congress Venue and directions
Abstract Submission
If I submit an abstract do I have to attend the Meeting?
All accepted abstracts are scheduled in the Scientific Program as Poster or oral presentations. The presenting author is expected to attend the congress to present the work and answer questions. Only abstracts of participants registered by November 10, 2009 will be scheduled in the Scientific Program.
I have submitted an abstract, when will I know if it has been accepted?
The abstract notification date will be October 26, 2009
For technical questions regarding your abstract submission please contact gait2010@abstractserver.com
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Registration
How do I register for the Congress?
In order to register for the Congress, please fill in the registration & accommodation form (PDF version) or register online – both options are available via the registration page on the congress website.
How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details, please click here.
Can I receive an invoice under the sponsoring Company / Hospital name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department at reg_gait@kenes.com specifying the services requested and full address of the sponsoring company.
Can I register for the Congress without paying?
Yes, but your registration will only be confirmed once full payment is received.
Can I register before the Early Rate deadline and pay later?
In order to benefit from the early rate registration discount, payment must be received before the early rate deadline.
Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
Can I register onsite?
Yes. Although you can register onsite after the Congress has started, you will be charged the regular onsite registration fee.
What does my registration fee include?
For full detailed entitlements, please check the registration page.
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Accommodation
How can I find out information about hotels and their rates?
Kenes International is offering GAIT participants specially reduced rates for various hotels in Washington D.C.. Information, pictures, location and rates are available on the hotel accommodation page.
How can I book my room and should I pay in advance?
In order to book a room, please fill in the registration & accommodation form (PDF version) available on the website, or book online via the hotel accommodation page. A deposit payment of 1 night is requested in order to confirm the booking, and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is requested in advance for every booking.
Will I receive a confirmation letter after I have finished booking?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as the requested deposit is received.
Can I book a hotel room without registering for the Meeting?
Yes. You can book your room by filling in the registration & accommodation form (skip the registration section) or online via the hotel accommodation page by clicking on the "Booking" button of your chosen hotel. If you need further assistance, please email the accommodation department at reg_gait@kenes.com remembering to include details of your requested hotel, rates and payment method.
How can I book hotel rooms for a group?
For group bookings (10 rooms or more), please contact Ms. Shirley Milner at smilner@kenes.com. Different payment and cancellation conditions apply.
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Invitation Letters & Visa Applications
How do I apply for a visa to visit USA?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local American Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Where can I get a Congress invitation letter so that I can apply for a visa?
Please submit your request to gait@kenes.com
Is it possible to send an official invitation letter directly to my local American consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
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Congress Venue and Directions
Where is the Congress taking place?
The 3rd GAIT 2010 Congress will take place at the Omni Shoreham Hotel in Washington D.C. For more information on the venue please visit www.omnihotels.com.
Can you please send me details of public transport in Washington D.C.? Do you have a map of the city or area surrounding the venue?
The Washington D.C. official website includes up-to-date tourist information including public transport information and maps. Please visit the city’s official website for more information www.washington.org .
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