Hotel Accommodation

We have personally selected various hotels in Newcastle, close to the venue, in the city center/touristic areas, at special rates for ESPR participants.

For group bookings (10 rooms or more) please click here.

Rates quoted below are per room, per night, including breakfast and all taxes.
In case of tax/vat change, the rates will be updated accordingly. Rates are subject to change.

How to Book

We strongly recommend that hotel accommodation is booked early and will be happy to be of assistance in all matters
concerning hotel reservations for the Congress. 

Each participant will receive an individual confirmation, indicating the name and address of the hotel. Hotel reservations
will be confirmed only after receiving a deposit of one night’s room charge payable by credit card or bank transfer within
10 working days from the day of booking.

If hotel reservation is made by a sponsoring company, the participant will receive the corresponding hotel confirmation
directly from the sponsoring company.
 

Payment

Payment of accommodation fees should be made in GBP (£) by the following methods:

• Credit Card: Visa, MasterCard, American Express
• Bank Transfer: Please make drafts payable to:
  Account Name: “Kenes International ESPR 2011”
  Bank details: Credit Suisse Geneva, 1211 Geneva 70, Switzerland.
  Bank Code: 4835
  Swift No: CRESCHZZ80A
  Account Number: 693980-52-335
  IBAN No: CH48 0483 5069 3980 5233 5
  

* Bank charges are the responsibility of the participant and should be paid at source in addition to the registration and accommodation fees.
* Please make sure the name of the conference and the participant are stated on the bank transfer

Please note that 3 weeks prior to arrival, your credit card will be automatically charged for the balance of your hotel accommodation. Participants who paid their deposit by bank transfer are required to send the balance of the
accommodation charge to “WAS 2011” Accommodation department, 21 days before arrival.

Cancellation of Accommodation

All changes/cancellations must be received in writing by fax or email to Kenes International. Please do not contact
the hotel directly.  

• Cancellation of booking/nights received 15 days prior to arrival: full refund less £30 handling fee.
• Cancellation of booking/nights received 14-10 days prior to arrival: one night charge.
• Cancellation of booking/nights received less than 10 days prior to arrival: no refund.

Late arrival /early departure fee: If you arrive later or leave earlier than on the dates of your confirmed booking,
the total accommodation amount will be charged and no refunds will be made. In the event of non-arrival, the
hotel will automatically releae the reservation and full payment will be non-refundable.

Group Bookings

Important Notes

Kenes International and its agents and the Organizers shall not be responsible for and shall be exempt from all
liability in respect of any loss, damage, injury, accident, delay or inconvenience to any persons, or his/her
luggage or any other property for any reason whatsoever, for any tourist services provided. Personal travel and
health insurance is recommended.