Abstract Submission
If I submit an abstract do I have to attend the meeting?
All accepted abstracts are scheduled in the scientific programme either as oral or poster presentations. It is expected that at least one author of the abstract attends the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the scientific programme.
I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the scientific committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline.
How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes to espid2012@abstractserver.com.
My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact espid2012@abstractserver.com for further details.
Registration
How do I register for the meeting?
In order to register for the meeting, please register online or fill in the registration & accommodation form (PDF version) – both options are available via the registration page of the meeting website.
How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer.
Can I receive an invoice under the sponsoring company/hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email
to the registration department at espid2012_reg@kenes.com, specifying the services requested and full address of the sponsoring company.
Can I register for the meeting without paying?
Yes, but your registration will only be confirmed when full payment is received.
Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before
the deadline.
Can I register on-site?
Yes. On-site registration is available during the meeting days. On-site fees will apply.
What do my registration fees include?
For full detailed entitlements, please check the registration page.
Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
Accommodation
How can I find out information about hotels and their rates?
Kenes International is offering ESPID 2012 participants specially reduced rates for various hotels in Thessaloniki. Information, pictures, location and rates are available on the hotel accommodation page.
How can I book my room and should I pay in advance?
In order to book a room, please book online or fill in the registration & accommodation form (PDF version) available on the website via the hotel accommodation page. A deposit payment of 1 night is requested in order to confirm the booking, and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is required before arriving in Thessaloniki.
Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.
Can I book a hotel room without registering for the meeting?
Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel or by filling in the registration & accommodation form (PDF version, skip the registration section) available on the website via the hotel accommodation page. Should you require further assistance, please email the accommodation department at espid2012_reg@kenes.com.
How can I book rooms for a group?
For group booking (10 rooms and more) please contact Ms. Naomi Raber at nraber@kenes.com.
Different payment and cancellation conditions apply.
Invitation Letters & Visa Applications
How do I apply for a visa to visit Greece?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local Greek Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Where can I get a meeting invitation letter so that I can apply for a visa?
Please email invitation@kenes.com and specify name, contact details, passport number/country and the meeting name.
Is it possible to send an official invitation letter directly to my local Greek Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are e-mailed directly to them.