BEFORE THE CONGRESS
You must be pre-registered to display a poster at least 3 weeks before the Congress. Please click here for online registration. If you are NOT pre-registered you will not be able to display your poster. Online registration is open until October 21 – on site registration rates will apply after that time.
Please note that, as previously advised, if you have not registered by Wednesday, October 6, your abstract will NOT be included in the Final Programme.
POSTER PREPARATION INSTRUCTIONS
In order to efficiently communicate the results of your research to the viewers, you are kindly requested to devote considerable effort in the design of your poster. Please pay attention to details by carefully following the instructions outlined below:
IMPORTANT INFORMATION
Sample of Poster
EQUIPMENT FOR POSTER DISPLAY
- A large display board giving a display area of approximately 900mm wide x 1200mm high will be provided for your poster display. Please refer to the above diagram.
- Please note that individual pieces of paper should be pre-mounted onto one large piece of paper or card.
- The poster display boards are made of melamine, therefore compatible with double side tape and adhesive Velcro. Fixers will be provided to all poster presenters at the Congress. Staff will be available to assist you.
- A header panel with your poster number will be provided and will only be visible on the morning your poster is due to go up. Please ensure that your poster title and authors as stated on the submitted abstract are printed on your poster
- Please refer to the Final Program book that you will receive upon arrival at the Congress for the poster board number assigned to you.
- Please use the board with the same number.
CONTENT
- Make your title short to summarise the message of the research
- Do not include references unless it is imperative
LAYOUT
- Try to avoid using several A4 sheets. Please note that individual pieces of paper should be pre-mounted onto one large piece of paper or card.
- The reading order of the a poster should be down columns, rather than across rows
- Use just one or two colours on a plain coloured background
- Put the conclusions in a prominent panel (preferably at the bottom of the poster)
- Watermarks in the middle of a poster tend to distract
- Do not justify the column text if there are few words to a line
- Be selective in your use of bullet points, perhaps only in the conclusion
FONT
- Poster body text must be readable from 2 metres (with possible exception of references) and the title from 4-5 metres
- Mostly avoid capital letters except at the beginning of sentences and proper nouns
- Use a black sans serif font eg Arial or Gill Sans throughout
- Do not underline anything
- Use a bolder, larger typeface for the main titles and headings. It can be effective to use a different typeface for headings and subheadings
- To emphasize body text, use a bold or italic font
AND FINALLY
- Check the draft of your poster very carefully to ensure that there are no typographical or style errors.
- Use matt (non reflective) encapsulation to protect the poster
We would like to thank you for your valuable contribution to this Congress.
Please do not hesitate to contact the Congress Secretariat at the address below should you require any assistance before or during the congress.
DISPLAY, INSTALLATION, PRESENTATION AND REMOVAL TIMES
Each poster will be on display for two days, either 28-29 October or 30-31 October 2010 (according to the instructions that have been sent to each presenter).
Poster presenters should refer to the list of poster presentations in the programme for their board numbers.
Poster presenters are requested to be present at their designated poster board(s) during breaks and poster sessions to answer questions.
SHIFT 1:Posters will be on display for two days: from 12:00 on Thursday, 28 October until 20:00 on Friday, 29 October.
Your poster can be mounted from 10:00 to 12:00 on Thursday, 28 October. Please remove your poster on Friday, 29 October, between 20:00-21:00. The Organising Committee will not be responsible for posters that are not removed by the end of sessions on Friday, 29 October.
SHIFT 2: Posters will be on display for two days: from 09:00 on Saturday, 30 October until 13:30 on Sunday, 31 October.
Your poster can be mounted from 08:00 to 09:00 on Saturday, 30 October. Please remove your poster on Sunday, 31 October, between 13:30-16:30. The Organising Committee will not be responsible for posters that are not removed by the 16:30 on Sunday, 31 October.
ORAL PRESENTATIONS
A selection of the best posters has been invited for a short oral presentation. Each oral presentation have been scheduled in a Poster Session and have been notified to the presenters. The duration of each presentation will be 10 minutes (7 minutes plus 3 minutes discussion).
Oral presenters are also expected to prepare a poster for the poster board according to the instructions above.