We strongly advise all participants to reserve their hotel accommodation as soon as
possible. Kenes International will not be able to guarantee rooms after January 23, 2009.
Each participant will receive an individual confirmation, indicating the name and
address of the hotel. Hotel reservations will be confirmed only after receiving a deposit of one night’s room charge payable by credit card, cheque or bank transfer.
Payment
- By Credit Card: i.e. Visa, MasterCard, Diners Club or American Express*
(*Payments made with American Express will be charged in U.S. Dollars
according to the exchange rate at the day of the transaction)
- Bank Transfer: Please make drafts payable to:
Account Name: payable to: "EBPF 2009 "
Bank details: Credit Suisse Geneva, 1211 Geneva 70, Switzerland.
Bank Code: 4835
Swift No: CRESCHZZ12A
Account Number: 693980-52-177
IBAN No: CH46 0483 5069 3980 5217 7
- Bank charges are the responsibility of the participant and should be paid at source in addition to the registration and accommodation fess.
- Please make sure the name of the Conference and the participant are stated on the bank transfer.
Please note that 3 weeks prior to arrival in Brussels, your credit card will be automatically charged for the balance of your hotel accommodation. Participants who paid their deposit by bank transfer or cheque are required to send the balance of the accommodation charge to EBPF 2008 Secretariat at Kenes International, 21 days before arrival.
Cancellation of Accommodation
Cancellations or changes must be received in writing to Kenes International (by fax or e-mail).
Please do not contact the hotel directly.
- Cancellations/changes received up to February 10, 2009 - Full refund less €35 handling fee
- Cancellations/changes received from February 10 to February 15, 2009 -
1 night cancellation charge
- Cancellations/changes received from February 15, 2009 to arrival - no refund
In the event of non-arrival, the hotel will automatically release the reservation and full payment will be non-refundable.
Late arrival /Early Departure Fee
If you arrive later or leave earlier than on the dates of your confirmed booking, the total accommodation amount will be charged and no refunds will be made.
Important Notes
Kenes International and their agents shall not be responsible for and shall be exempt from all liability in respect of any loss, damage, injury, accident, delay or inconvenience to any person, or his /her luggage or any other property for any reason whatsoever, for any tourist services provided. Personal travel and health insurance is recommended.