ASRA Fall 2012
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ASRA 2012 | Pain Medicine & Regional Anesthesia Meeting


Frequently Asked Questions 

Abstract Submission

Is there a fee for the submission of abstracts?
Yes, a fee of $25 is payable for each abstract submitted. Only abstracts for which a submission fee has been paid will be sent for review. This payment is non-refundable and is related to abstract submission only. It has no bearing on registration and does not guarantee that the abstract will be accepted for presentation at the 11th Annual Pain Medicine Meeting. 

Payment must be made via the Registration Link. In order to pay this fee you are required to complete the registration process. Please note that you have the option to cancel your Registration and receive a full refund, if you advise the Registration Department before Sep 19th, 2012. 

Abstract Notifications will be sent out in the first two weeks of September, 2012.

If the abstract Presenting Author is different than the participant registering please contact asra@kenes.com

Instructions regarding Registration and Abstract Submission Payment can be found on the Registration page.

If I submit an abstract do I have to attend the meeting?
All accepted abstracts are scheduled in the Scientific Program as Poster Presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program. 

I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline (September 2012).

How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes to 11asra2012@abstractserver.com .

My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact - 11asra2012@abstractserver.com  for further details.

 

Registration

How do I register for the meeting?
In order to register for the meeting, please register online.

How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details please click here.

Can I receive an invoice under the sponsoring Company/ Hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department
at 
reg-asrafall@kenes.com specifying the services requested and full address of the sponsoring company.

Can I register for the meeting without paying?
Yes, but your registration will be confirmed only when full payment is received.

Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before the deadline.

Can I register onsite?
Yes. Onsite registration is available during the meeting days. Onsite fees will apply.

What does my registration fees include?
For full detailed entitlements, please check the registration page.

Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.

 

Accommodation

How can I find out information about hotels and their rates?
Kenes International is offering ASRA Fall 2012 participants specially reduced rates for the Fontainebleau Miami Beach Hotel, which is the meeting venue.
Information is available on the hotel accommodation page.

How can I book my room and should I pay in advance?
Please book your room directly via the special ASRA BOOKING link.
Please note that in order to secure a room a deposit of one night payment is required.

Will I receive a hotel confirmation?
The hotel confirmation will be automatically sent to you directly from the hotel to the email you inserted in your reservation

Can I book a hotel room without registering for the Meeting?
Please note that it is highly recommended to register prior to booking your accommodation. However, you may book accommodation without registering.

How can I book rooms for a group?
For group bookings at the Fontainebleau Hotel (10 rooms or more) please contact:
Ms. Jenny Gonzalez
Phone:+1 305-674-4868
Email: JeGonzalez@fontainebleau.com   

 

Invitation Letters & Visa Applications

How do I apply for a visa to visit the USA?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local American Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.

Where can I get a Meeting invitation letter so that I can apply for a visa?
Please send a request for an official invitation letter to asra@kenes.com. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 3 working days.

Is it possible to send an official invitation letter directly to my local American Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.

 

MEETING Venue and Directions

Where is the Meeting taking place?
The Meeting will take place at the Fontainebleau Hotel in Miami. For more information on the venue please visit www.fontainebleau.com
 

How do I get from the Airport to the Meeting Venue?
For updated and detailed information on public transportation please visit the official Airport website:
www.miami-airport.com .

Can you please send me details of public transport in Miami? Do you have a map of the city or area surrounding the venue?
The City of Miami official website includes up-to-date tourist information including public transport information and maps. Please visit the city’s official website for more information http://www.miamidade.gov/transit/ .

 

CME Credits

Is the meeting CME accredited?
The American Society of Regional Anesthesia and Pain Medicine designates this educational activity for up to a maximum of 27.5 AMA PRA Category 1 Credit(s)™. Physicians should only claim credit commensurate with the extent of their participation in the activity. For further information on CME Credits please visit the meeting website:

How can I claim my CME credits after the meeting?
CME certificates will be delivered electronically only after completing the evaluation and credit claiming procedure. This process will take 5-10 minutes to complete and all responses will be collected anonymously. The online evaluation will be available online after the Meeting.

 

GENERAL

Is there a Toll Free Number for the Meeting
Yes. It is 1-866-739-4452

Where can I find the photographs that were taken at the last meeting?
Please visit the 11th Annual Pain Medicine Meeting website under the General Information Tab you will find the ASRA 2012 Picture Gallery.

What is the weather like in Miami in November?
Temperatures range from high of 80.6° Fahrenheit (27° Celcius) and lows of 68° Fahrenheit (20° Celcius). The weather is cooler and drier, but with a much wider range of possible conditions. It is still possible to see a hot, humid day, but the possible low temperatures are far lower and the chance of rain is lower as well.

Can I bring a guest to the meeting?
Only registered participants are allowed entry to sessions on presentation of their Meeting Badge.
Tickets may be purchased for guests to attend the Exhibitor Reception and/or the President's Reception. For full details please visit the Registration Page of the Meeting website.

How can I find information on programs, meetings and sessions?
Please visit the 11th Annual Pain Medicine Meeting website under the Scientific Information Tab for all information regarding the programs, meetings and sessions?
Additionally, you can use the Interactive Scientific Program to build your Personal Meeting Itinerary online at http://www2.kenes.com/asra/sci/Pages/Timetable.aspx

Why do I have to sign up and pay an additional fee for Courses/Workshops?
These Courses/Workshops have limited capacities and are available on a 'first come first serve' basis, so sign up is required. The payment of additional fees are required as these Courses/Workshops are not included in the General Meeting Registration fee.

Will there be any refreshment breaks in the Exhibition Hall?
Light refreshments between sessions as per the timetable

Will shuttle buses be provided during the meeting?
No. There will be no shuttle bus service.

What is the dress code for the meeting?
Informal for all occasions.
 

EXHIBITION HOURS

Thursday, November 15: 3:00pm – 6:30pm (afternoon break and Exhibitor reception)
Friday, November 16: 10am -4 pm (morning and afternoon breaks)
Saturday, November 17: 10am -11:30am (morning break only 10:30-11:30)