In order to benefit from the special congress rates, please use one of the following booking methods:
- Send the enclosed registration & accommodation form with the required deposit by fax or regular mail at your earliest convenience.
We strongly advise all congress participants to reserve their hotel accommodation as soon as possible. Kenes International will not be able to guarantee rooms after
August28th, 2009.
Reservations will only be confirmed if credit card details are fully supplied; alternatively please forward a deposit of one night per room by credit card or bank transfer. (Details appear in the Accommodation form).
Each participant will receive an individual confirmation, indicating the name and address of their hotel. The booking will be final upon receipt of the corresponding deposit.
If your hotel reservation is being made by a sponsoring company, the participant will receive the corresponding hotel confirmation directly from the sponsoring company.
For block bookings (10 rooms and more) companies are requested to send their request by fax or e-mail to
aging_reg@kenes.com. Different payment and cancellation policies will apply.
PAYMENT
Payment for accommodation, provided by Kenes International is payable (less deposit) before your arrival in Budapest. Kenes International accepts Travellers cheques and Euro cheques payable to “ESSAM 2009, Budapest” (in the currency of the issuing country) or Visa, Master Card, AMEX and Diners Club credit cards.
BANK TRANSFER
Please make sure that the mane of the congress and the participant is stated on the bank
transfer. Current account in EUR No. 693980-52-181 Kenes International Organizers of Congresses Ltd.
ESSAM 2009, Budapest, IBAN No. CH35 0483 5069 3980 5218 1, Clearing No. 4835
Swift : CRESCHZZ12A
Please note, 3 weeks prior to arrival in Budapest, your credit card will be automatically charged for the balance of your hotel accommodation. Participants that paid by bank transfer or by cheque need to send this balance to Kenes International. Full prepayment is required for all hotel accommodation.
CANCELLATION OF ACCOMMODATION
- Cancellations received 21 days prior to arrival - full refund will be made less €50 bank charges.
- Cancellation/changes received 21-14 days prior to arrival - 1 night's fee will be charged.
- Cancellation/changes received less than 14 days prior to arrival - no refund will be made.
IMPORTANT NOTES
Kenes International reserves the right to change the requested hotels to those of a similar grade or better. Kenes International and their agents shall not be responsible for, and shall be exempt from, all liability in respect of any loss, damage, injury, accident, delay or inconvenience to any person, or his/her luggage or any other property, for any reason whatsoever, for any tourist services provided. Personal travel and health insurance is highly recommended.
Official check in time at the hotels is 14:00 hours and check out time is 12:00 hours.