If I submit an abstract do I have to attend the conference?
All accepted abstracts are scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program.
I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to send abstract notification letters in advance of the Early Registration Deadline.
How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes to email@example.com.
My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact - firstname.lastname@example.org for further details.
How do I register for the Conference?
In order to register for the Conference, please register online
How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details please click here.
Can I receive an invoice under the sponsoring Company/ Hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department at email@example.com specifying the services requested and full address of the sponsoring company.
Can I register for the Conference without paying?
Yes, but your registration will be confirmed only when full payment is received.
Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before the deadline.
Can I register on site?
Yes. Onsite registration is available during the conference days. Onsite fees will apply.
What does my registration fees include?
For full detailed entitlements, please check the registration page.
Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
How can I find out information about hotels and their rates?
Kenes International is offering AD/PD 2013 participants specially reduced rates for various hotels in Florence.
Information, pictures, location and rates are available on the hotel accommodation page .
The rates quoted are in EURO per room, per night, including breakfast, city tax and all charges.
How can I book my room and should I pay in advance?
In order to book a room, please book online. A deposit payment of 1 night is requested in order to confirm the booking, and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is required before arriving in Florence.
Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.
Can I book a hotel room without registering for the Conference?
Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the accommodation department at firstname.lastname@example.org .
How can I book rooms for a group?
For group booking (10 rooms and more) please contact Ms. Gabrielle Nazri at email@example.com .
Different payment and cancellation conditions apply.
Invitation Letters & Visa Applications
How do I apply for a visa to visit Italy?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local Italian Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Where can I get a Conference invitation letter so that I can apply for a visa?
Please send a request for an official invitation letter to firstname.lastname@example.org. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail. For group invitation letter requests, please send a request to email@example.com.
Is it possible to send an official invitation letter directly to my local Italian Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
Congress Venue and Directions
Where is the Conference taking place?
The Conference will take place at the Firenze Fiera in Florence. For more information on the Conference venue please visit www.firenzefiera.it.
How do I get from the Airport to the Congress Venue?
For information on traveling to Florence, please visit the Congress website
Can you please send me details of public transport in Florence? Do you have a map of the city or area surrounding the venue?
The City of Florence official website includes tourist information including public transport information and maps. Please visit the city’s official website for more information http://en.comune.fi.it/index.html .
Is the conference CME accredited?
Once the Scientific Program has been finalized, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net. Further details will be published on the Conference website as soon as they are available.
How can I claim my CME credits after the conference?
You may receive your CME Certificate of Attendance on site at the Conference Venue or online immediately following the Conference. Please approach the Registration Desk on site for further information. Each medical specialist should claim only those hours of credit that he/she actually spent in the educational activity.