If I submit an abstract do I have to attend the Conference?
All accepted abstracts are scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attends the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program.
I have submitted an abstract, when will I know if it has been accepted?
Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline.
How can I make changes to an abstract I have already submitted?
Please send details of any submitted abstracts changes to email@example.com
My abstract has been accepted but I do not have a copy. Are you able to send one to me?
Copies of your submitted abstracts can be sent to you by email. Please contact firstname.lastname@example.org for further details.
How do I register for the Meeting?
In order to register for the Meeting, please register online or fill in the registration & accommodation form (PDF version) – both options are available via the registration page of the meeting website.
How can I pay the registration fees?
Payment of registration fees can be made by credit card or bank transfer. For full details please click here.
Can I receive an invoice under the sponsoring Company/ Hospital’s name?
Yes. If you require an invoice to be issued to the sponsoring company, please send an email to the registration department at Espid email@example.com, specifying the services requested and full address of the sponsoring company.
Can I register for the Meeting without paying?
Yes, but your registration will only be confirmed when full payment is received.
Can I register before the early fee deadline and pay later?
In order to benefit from the early fee registration discount, payment must be received before the deadline.
Can I register on site?
Yes. Onsite registration is available during the Meeting days. Onsite fees will apply.
What does my registration fees include?
For full detailed entitlements, please check the registration page.
Will I receive a confirmation letter after I have finished registering?
Yes. A detailed confirmation letter and receipt will be sent to you by email as soon as payment is received and registration is completed.
How can I find out information about hotels and their rates?
Kenes International is offering ESPID 2010 participants specially reduced rates for various hotels in Nice.
Information, pictures, location and rates are available on the hotel accommodation page
How can I book my room and should I pay in advance?
In order to book a room, please book online or fill in the registration & accommodation form (PDF version) available on the website via the hotel accommodation page. A deposit payment of 1 night is requested in order to confirm the booking, and the balance payment is payable until 3 weeks prior to arrival. Please note that full payment is required before arriving in Nice.
Will I receive a hotel confirmation?
Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.
Can I book a hotel room without registering for the Meeting?
Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel or by filling in the registration & accommodation form (PDF version, skip the registration section) available on the website via the hotel accommodation page. If you need further assistance, please email the accommodation department at firstname.lastname@example.org.
How can I book rooms for a group?
For group booking (10 rooms and more) please contact Ms. Naomi Raber at email@example.com.
Different payment and cancellation conditions apply.
Invitation Letters & Visa Applications
How do I apply for a visa to visit France?
Visa regulations depend on your nationality and country of origin. We suggest you contact your local French Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Where can I get a Meeting invitation letter so that I can apply for a visa? Click here to access our online invitation letter application form. After entering your full name (as printed in your passport), full postal address and passport number, an official invitation letter will be created for you to print.
Is it possible to send an official invitation letter directly to my local French Consulate?
Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
Meeting Venue and Directions
Where is the Meeting taking place?
1, Esplanade Kennedy BP4083
06302 Nice Cedex 4, France
Tél: +33 (0)4 93 92 83 00
Fax: +33 (0)4 93 92 82 55
Can you please send me details of public transport in Nice? Do you have a map of the city or area surrounding the venue?
The City of Nice website includes up-to-date tourist information including public transport information and maps. Please visit the website for more information http://nicefrance.ca/transportation/index.html