In order to benefit from the special congress rates, please use one of the following booking methods:
- Send the enclosed registration & accommodation form with the required deposit by fax or regular mail at your earliest convenience.
Reservations will only be confirmed if credit card details are fully supplied; alternatively please forward a deposit of one night per room by credit card or bank transfer. (Details appear in the Accommodation form).
Each participant will receive an individual confirmation, indicating the name and address of their hotel. The booking will be final upon receipt of the corresponding deposit.
If your hotel reservation is being made by a sponsoring company, the participant will receive the corresponding hotel confirmation directly from the sponsoring company.For block bookings (10 rooms and more)
companies are requested to send their request by fax or e-mail to email@example.com
. Different payment and cancellation policies will apply.
Payment of accommodation Fees should be made in Euro by the following methods:
- By Credit Card: i.e. Visa, MasterCard, Diners Club or American Express*
*Payments made with American Express will be charged in U.S. Dollars according to the exchange rate at the day of the transaction
- By bank transfer:
Account Name: “ESSAM 2009, Budapest”
Bank Details: Credit Suisse Bank, Geneva 70, Switzerland
Bank Code: 4835
Swift Code: CRESCHZZ12A
Account number: 693980-52-181
IBAN number: CH35 0483 5069 3980 5218 1
Bank charges are the responsibility of the participant and should be paid at source in addition to the registration and accommodation fess.
Please make sure the name of the Conference and the participant are stated on the bank transfer.
CANCELLATION OF ACCOMMODATION
All changes or cancellations have to be made in writing to Kenes International.
Please DO NOT contact the hotel directly.
- Until 16 days prior to arrival (i.e. August 18, 2009): full refund less handling charge of €50
- Between 15-10 days prior to arrival (i.e. August 24, 2010): 1 night’s cancellation charge
- Cancellations received from August 25, 2008 - No refund
In the event of non-arrival, the hotel will automatically release the reservation, and full payment will be non-refundable.
LATE ARRIVAL /EARLY DEPARTURE FEE
If you arrive later or leave earlier than on the dates of your confirmed booking, the total accommodation amount will be charged and no refunds will be made
Please note, 3 weeks prior to arrival in Budapest, your credit card will be automatically charged for the balance of your hotel accommodation. Participants that paid by bank transfer or by cheque need to send this balance to Kenes International. Full prepayment is required for all hotel accommodation.
Kenes International reserves the right to change the requested hotels to those of a similar grade or better. Kenes International and their agents shall not be responsible for, and shall be exempt from, all liability in respect of any loss, damage, injury, accident, delay or inconvenience to any person, or his/her luggage or any other property, for any reason whatsoever, for any tourist services provided. Personal travel and health insurance is highly recommended.
Official check in time at the hotels is 14:00 hours and check out time is 12:00 hours.